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TDS tracking
Record TDS deducted by payers (gross, TDS, net), optionally apply TDS to the folio, and keep evidence for your CA — rates confirmed with a tax professional.
Finance · Academy
What this section is
TDS (Tax Deducted at Source) tracking is for when a company or channel withholds tax before paying your invoice. Record gross, TDS amount, and net received. Applying to a folio reduces the guest/company balance by the TDS portion (it is not cash in the drawer). Section labels are configurable; statutory rates and filing stay with your CA — this is an operational register, not a substitute for Form 26Q/compliance software.
In the owner dashboard
Open TDS tracking under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~10 min
Typical time to read this guide and complete the screen once for a small property.
Finance · AR, AP & expenses
Collect what you are owed and track what you owe: AR, vendor bills, channel commissions, expenses, and TDS.
Help cues
When to use it
Cue 1
Corporate pays ₹49,000 net on ₹50,000 invoice · ₹1,000 TDS.
Cue 2
Channel remittance shows TDS line.
Cue 3
Folio still shows balance equal to TDS after net payment posted.
Do this
Step-by-step
-
Open TDS tracking
Finance → TDS. Filter period. Create entry: payer, gross, TDS, net, section/label, link reservation/folio if known.
India example: Acme · gross ₹50,000 · TDS ₹1,000 · net ₹49,000. -
Post net payment + Apply TDS
On the folio: payment for net banked. Apply TDS entry so the TDS slice clears the balance (not as drawer cash).
India example: UPI/bank ₹49,000 · Apply TDS ₹1,000 · balance ₹0. -
Void only if wrong
Void mistaken TDS rows before books close. Keep certificates/challan refs in notes for the CA.
India example: Wrong stay linked → void · recreate on correct folio.
Tips
Bank credit less than invoice ≠ always TDS — could be fees; check the advice. · OTA remittance TDS and corporate TDS both belong in this register when deducted on receipts.
Common mistakes
Writing off folio balance as “comp” when it was actually TDS — breaks tax and AR stories.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Corporate net pay with 2% TDS
Setting
Invoice ₹50,000 · bank ₹49,000 · TDS ₹1,000 on advice.
Who is involved
Accountant Meera
Post net cash, apply TDS to clear the folio — do not comp the ₹1,000.
| # | What staff do | What they should see |
|---|---|---|
| 1 | TDS → Create · gross 50k · TDS 1k · net 49k | Entry saved. |
| 2 | Folio payment ₹49,000 + Apply TDS | Balance ₹0. |
| 3 | Keep advice/challan note for CA | Compliance pack ready. |
Pricing unlock
Which plans include TDS tracking
Ready to set this up?
Claim your listing, open TDS tracking in the owner dashboard, then continue Setup order.