FindMyStay.in
Accounts receivable
Find every folio with balance due, read aging from checkout date, and collect from the folio or invoice — deposits held are separate.
Finance · Academy
What this section is
Accounts receivable (AR) lists guest folios where money is still owed (charges − payments/advances/credits). Aging uses checkout date as the due date (e.g. 1–7 days overdue). Security deposits held are shown separately and are not part of balance due. Corporate credit stays link here and to Credit billing limits. Collect by posting payment on the folio (or settling credit invoices later).
In the owner dashboard
Open Accounts receivable under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~10 min
Typical time to read this guide and complete the screen once for a small property.
Finance · AR, AP & expenses
Collect what you are owed and track what you owe: AR, vendor bills, channel commissions, expenses, and TDS.
Help cues
When to use it
Cue 1
Morning collections call list.
Cue 2
Corporate checkout left on credit — still showing open.
Cue 3
Owner asks how much guests still owe.
Do this
Step-by-step
-
Open Accounts receivable
Finance → AR. Read Total outstanding and Past checkout KPIs, then tap an aging card (1–7, 8–30, 31+) to focus the list.
India example: 31+ days · ₹12,400 · 2 folios — chase first. -
Filter if needed
Search guest name/phone, pick aging bucket, or folio open/closed. Clear returns the full AR list.
India example: Guest “Sharma” · Open folios only. -
Collect from Folio
Use Collect on the row → confirm charges → post payment. Or open Invoice for the tax document. Corporate exposure → Credit billing.
India example: Post UPI ₹3,200 · AR row clears.
Tips
Deposits held ≠ AR due — refund/return deposits on the folio when appropriate. · Zero open AR (except intentional credit) is a strong night-audit / week-start check. · Tap the same aging card again to clear that bucket filter.
Common mistakes
Closing the folio while balance remains — guest walks; AR becomes a write-off fight. · Ignoring 31+ days while chasing today’s checkouts — old debt hardens.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Chase ₹3,200 still open five days after checkout
Setting
AR aging 1–7 days · guest left without full settle.
Who is involved
Front office · Accountant
AR is the collections list. Open the folio — do not invent a new invoice number.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Finance → Accounts receivable · aging 1–7 | ₹3,200 row. |
| 2 | Open folio · confirm charges | Balance real. |
| 3 | Collect UPI / call guest · post payment | AR clears. |
Pricing unlock
Which plans include Accounts receivable
Ready to set this up?
Claim your listing, open Accounts receivable in the owner dashboard, then continue Setup order.