FindMyStay.in
Invoices
Issue FY-series tax invoices from folios with GST breakdown, and print Original / Duplicate for guest and books.
Finance · Academy
What this section is
Tax invoices are printable/PDF guest bills built from the folio (charges, credits, payments) with a durable number in the financial-year series (e.g. INV/2025-26/000123) and tax breakdown (CGST/SGST or IGST). Edit amounts on the folio first. Open an invoice to print Original for the recipient and Duplicate for books; check billing name, GSTIN, and address on larger B2C/B2B stays.
In the owner dashboard
Open Invoices under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~10 min
Typical time to read this guide and complete the screen once for a small property.
Finance · Guest billing
Run guest money correctly: folios, tax invoices, payments, refunds, corporate credit, and discounts & comps.
Help cues
When to use it
Cue 1
Guest needs a GST invoice at checkout.
Cue 2
Company asks for invoice against a credit stay.
Cue 3
Accountant wants Duplicate for filing.
Do this
Step-by-step
-
Settle the folio first
Confirm charges, GST application, and payments on Guest folios. Fix billing name/GSTIN on the reservation if needed.
India example: Folio settled · company GSTIN on reservation. -
Open Tax invoices
Finance → Tax invoices (Invoices), or from the reservation/folio invoice link. Find the stay’s invoice number.
India example: INV/2025-26/000123 · CGST+SGST lines. -
Print Original / Duplicate
Print or PDF Original for guest/company; keep Duplicate for books. Do not hand-edit numbers outside the system.
India example: Original to guest WhatsApp · Duplicate in daily invoice folder.
Tips
Missing address on higher-value B2C stays — complete reservation billing fields before print. · Credit notes for formal GST corrections are a separate Finance flow when you must reverse an invoice — do not “fix” by reprinting a wrong number.
Common mistakes
Changing folio after print and reusing the old PDF without regenerating.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Company wants GST invoice with GSTIN
Setting
Checkout · Acme Ltd stay · billing GSTIN on reservation.
Who is involved
Cashier · Accountant Meera
Invoice reads the folio. Wrong company name means fix reservation billing fields, then print — not Word edits.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Confirm folio settled + GSTIN on reservation | Billing fields complete. |
| 2 | Finance → Tax invoices → open stay invoice | INV/2025-26/… · CGST+SGST. |
| 3 | Print Original for company · Duplicate for books | Guest and accountant both have copies. |
Pricing unlock
Which plans include Invoices
Ready to set this up?
Claim your listing, open Invoices in the owner dashboard, then continue Setup order.