FindMyStay.in
Cash drawer & cashbook
Review multi-day cash register open/close totals against folio cash movements for a date range.
Finance · Academy
What this section is
Cashbook is the period view of cash: each day’s register opening/closing, adjustments, and folio cash lines (guest payments and cash refunds) in the filter window. Use it after Cashier shift closes to spot missing days, wild variances, or folio cash that never hit a closed register.
In the owner dashboard
Open Cash drawer & cashbook under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~8 min
Typical time to read this guide and complete the screen once for a small property.
Finance · Cash & banks
Control the drawer and bank side: cashier shift, cashbook, UTR/UPI refs, payment reconciliation, and gateway settlements.
Help cues
When to use it
Cue 1
Week review for the owner — how much physical cash moved?
Cue 2
Auditor asks for 1–7 Oct cash summary.
Cue 3
Variance pattern across several nights.
Do this
Step-by-step
-
Open Cashbook
Finance → Cashbook. Set From / To dates.
India example: 1–7 Oct cashbook. -
Compare register vs folio cash
For each day: opened → closed → variance vs net folio cash in the window. Investigate gaps.
India example: 12 Oct open ₹5,000 · close ₹18,200 · folio cash agrees. -
Fix source days
Missing close → reopen that date’s Cashier shift. Folio cash missing → post on the guest folio, then re-check.
India example: 14 Oct never closed → close with note before audit pack.
Tips
Cashbook does not replace Accounting cash-flow GL — it is operational drawer history. · Export or screenshot the week for the owner WhatsApp if they do not log in daily.
Common mistakes
Only watching today’s register and never reading the week — silent shorts hide in skipped closes.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Week review — one day never closed
Setting
Owner Monday review · 1–7 Oct cashbook.
Who is involved
Owner Ananya · Accountant
Cashbook shows the hole. Fix the source day; do not only forward the float.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Finance → Cashbook · 1–7 Oct | 14 Oct missing close (example gap day). |
| 2 | Open that date’s Cashier shift → Close with note | Gap filled. |
| 3 | Re-check cashbook totals | Week pack ready for owner. |
Pricing unlock
Which plans include Cash drawer & cashbook
Ready to set this up?
Claim your listing, open Cash drawer & cashbook in the owner dashboard, then continue Setup order.