FindMyStay.in
Expenses
Log operating expenses with category, vendor, payment method, and optional receipt — never guest room charges.
Finance · Academy
What this section is
Expenses records property operating costs (utilities, supplies, payroll-related ops spend, small vendor payments) for P&L. They are not guest folio charges. Attach receipt photos/PDFs for month-end. Prefer Vendor bills when the supplier invoices with a due date and partial pay; use Expenses for straightforward same-day or simple costs. Accounting → Expenses hub may deep-link here for books-minded staff.
In the owner dashboard
Open Expenses under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~9 min
Typical time to read this guide and complete the screen once for a small property.
Finance · AR, AP & expenses
Collect what you are owed and track what you owe: AR, vendor bills, channel commissions, expenses, and TDS.
Help cues
When to use it
Cue 1
Electricity bill paid by UPI today.
Cue 2
Buy cleaning supplies — keep the receipt.
Cue 3
Month-end P&L needs expense total.
Do this
Step-by-step
-
Open Expenses
Finance → Expenses. Set period; read period total.
India example: 1–31 Oct · period total ₹1.1L. -
Create an expense
Category, date, amount, vendor, payment method, notes, attach receipt if available.
India example: Electricity ₹8,400 · UPI · KSEB · PDF attached. -
Review before P&L
Edit/delete mistakes. Do not enter guest folio items here.
India example: Remove accidental “room charge” expense · belongs on folio.
Tips
Petty cash / Accounting expenses may exist as parallel hubs — pick one SOP path per spend type. · Receipt attachment saves arguments at audit.
Common mistakes
Putting guest laundry charges on Expenses instead of the guest folio.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Electricity UPI with bill PDF
Setting
KSEB bill ₹8,400 paid today.
Who is involved
Owner · Accountant
Expense + receipt beats a WhatsApp photo lost in the group chat.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Finance → Expenses → Create | Form for category and amount. |
| 2 | ₹8,400 · UPI · vendor KSEB · attach PDF | Expense saved. |
| 3 | Check period total | Cost visible for P&L. |
Pricing unlock
Which plans include Expenses
Ready to set this up?
Claim your listing, open Expenses in the owner dashboard, then continue Setup order.