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Corporate accounts
Maintain company profiles with contracted rates and billing terms for corporate stays.
Reservations · Academy
What this section is
Corporate accounts store company masters (name, GSTIN — Goods and Services Tax Identification Number — reference, contracted BAR — Best Available Rate — or special rate, credit terms). When creating a booking for that company, pick the account so rates and invoice notes stay consistent.
In the owner dashboard
Open Corporate accounts under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~8 min
Typical time to read this guide and complete the screen once for a small property.
Reservations
Create and manage bookings: lists, documents, groups, waitlist, corporate/agents, overbooking, and sources.
Help cues
When to use it
Cue 1
Signing a rate contract with a local IT / bank / PSU client.
Cue 2
Travel desk sends recurring mid-week stays.
Cue 3
Accounts receivable needs clear company billing names.
Do this
Step-by-step
-
Open Corporate accounts
Reservations → Corporate accounts → add company with contracted rate and notes.
India example: Infosys Ltd · contracted Deluxe ₹3,200 · net-30 · GSTIN on file. -
Book against the account
New booking → select corporate account / source Corporate when your form supports it; apply contracted rate.
India example: Two Superior · Tue–Thu · Infosys · invoice to company. -
Checkout billing
At departure, issue tax invoice in company name; credit terms follow your Finance credit-billing rules.
India example: Do not collect cash if account is on credit — post to AR.
Tips
Keep GSTIN spelling exact — finance will reuse it on every invoice.
Common mistakes
Giving walk-in BAR to a contracted company guest — breaks the rate agreement.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Set up Infosys contracted rate
Setting
New corporate contract: Deluxe ₹3,200 net-30.
Who is involved
Owner · Accountant Meera
Corporate accounts store the deal. Bookings must use that rate — not walk-in BAR (Best Available Rate).
| # | What staff do | What they should see |
|---|---|---|
| 1 | Reservations → Corporate accounts → add Infosys Ltd | Contract rate + GSTIN + net-30 notes saved. |
| 2 | New booking for Infosys mid-week | Rate ₹3,200 applied; source/account Corporate. |
| 3 | Checkout → invoice in company name on credit | AR (Accounts Receivable) tracks payment; no lobby cash confusion. |
Pricing unlock
Which plans include Corporate accounts
Ready to set this up?
Claim your listing, open Corporate accounts in the owner dashboard, then continue Setup order.