FindMyStay.in
Booking documents
Print or share confirmation letters and guest vouchers for confirmed stays.
Reservations · Academy
What this section is
Booking documents generate guest-facing confirmation / voucher PDFs from a reservation. Use them for email, WhatsApp, or print at the desk — not as a substitute for tax invoices (those come from Finance / folios).
In the owner dashboard
Open Booking documents under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~6 min
Typical time to read this guide and complete the screen once for a small property.
Reservations
Create and manage bookings: lists, documents, groups, waitlist, corporate/agents, overbooking, and sources.
Help cues
When to use it
Cue 1
Guest asks “please send confirmation”.
Cue 2
Corporate needs a voucher for travel desk approval.
Cue 3
Front desk reprints a lost confirmation at check-in.
Do this
Step-by-step
-
Open Documents
Reservations → Documents, or open from a reservation’s document actions if available.
India example: Select reservation #4821 · generate confirmation. -
Check guest & stay details
Ensure name spelling, dates, room type, and meal plan are correct before sending.
India example: Corporate guest needs company name on voucher notes — fix reservation first. -
Share with the guest
Download/print/PDF and send via email or WhatsApp on the hotel number.
India example: Send PDF to guest + CC travel desk for Infosys booking.
Tips
Tax invoice ≠ confirmation voucher — issue GST invoice from billing at checkout / folio.
Common mistakes
Sending a confirmation for a cancelled booking — always check status first.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Send confirmation to corporate travel desk
Setting
Infosys booking #4821 needs voucher for approval.
Who is involved
Front office · Travel desk email
Documents produce guest vouchers/confirmations. Tax invoices are separate at checkout.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Open reservation #4821 → Documents / confirmation | Preview with correct dates and company note. |
| 2 | Download PDF → email guest + CC travel desk | Approval moves forward; no GST invoice sent yet. |
Pricing unlock
Which plans include Booking documents
Ready to set this up?
Claim your listing, open Booking documents in the owner dashboard, then continue Setup order.