FindMyStay.in
C-Form / Form C
Draft and track Form C style foreign-guest records (passport last-4 only) for compliance handoff.
Front desk · Academy
What this section is
C-Forms supports foreign guest reporting workflows used by many Indian hotels (Form C / FRRO — Foreigners Regional Registration Office — related processes). FindMyStay stores operational drafts and submission tracking — follow your local police/FRRO procedure for actual filing.
In the owner dashboard
Open C-Form / Form C under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~9 min
Typical time to read this guide and complete the screen once for a small property.
Front office · Front desk
Daily reception workflow: pre-arrival through night audit, including walk-ins, room assignment, and Form C.
Help cues
When to use it
Cue 1
Any arriving guest who is not an Indian national (as per your property’s compliance rules).
Cue 2
Groups with mixed nationalities (treat each foreign guest).
Do this
Step-by-step
-
Open C-Forms
Front desk → C-Forms. Create a draft linked to the reservation/arrival when a foreign guest checks in.
India example: Guest from Germany · passport captured at desk · draft Form C for Seaside Heritage, Kochi. -
Enter required fields carefully
Use accurate passport name spelling, nationality, address in India (hotel), and dates of stay. Store only the passport last 4 digits in the system fields designed for that — do not paste full passport scans into free-text notes.
India example: Nationality DE · stay 12–15 Oct · local address = hotel address · passport …4521. -
Mark submission status
When your team files with the official channel, update status / reference number so night audit and compliance reviews can see completion.
India example: Submitted · FRRO/portal ref noted · status Submitted for audit.
Tips
Train every receptionist — foreign check-ins after 10 PM still need the same diligence. · Pair with Compliance → Foreign guest module for broader statutory tracking when you use that suite.
Common mistakes
Skipping Form C because “they are only staying one night” — compliance is not optional. · Storing full passport images in unrestricted notes fields.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Foreign couple check-in with Form C draft
Setting
Sunday 15:00 · Müller (Germany) arrive · room 112 ready.
Who is involved
Reception · Compliance-aware manager
Indian hotels commonly file Form C / FRRO-related reports for foreign guests. FindMyStay helps draft and track; your local filing process still applies.
Capture passport last-4 in the proper fields — do not paste full scans into open notes.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Complete Arrivals check-in for Müller | In-house in 112. |
| 2 | Front desk → C-Forms → new draft linked to stay | Fields for nationality, hotel address, stay dates. |
| 3 | Enter DE, dates, passport last-4 …4521 · save | Draft ready. |
| 4 | After official portal submission, mark Submitted + reference | Compliance/audit can verify completion. |
Pricing unlock
Which plans include C-Form / Form C
Ready to set this up?
Claim your listing, open C-Form / Form C in the owner dashboard, then continue Setup order.