Accounting · Academy

What this section is

Payment vouchers (PV) record money leaving the business on the GL: pay vendors (Dr AP · Cr Bank) or book bank-paid expenses. Same double-entry rules as JV. Tie narration to vendor bill numbers. Ops Vendor bills → Pay should stay consistent with PVs if both are used.

In the owner dashboard

Open Payment vouchers under Listing / Property after you claim a stay. Same vocabulary as Help Academy.

~9 min

Typical time to read this guide and complete the screen once for a small property.

Finance · Accounting

Double-entry books: COA, ledgers, vouchers, statements, budgets, cost centres, and Indian FY closing.

Help cues

When to use it

Cue 1

Pay Metro Linen ₹6,500 from HDFC.

Cue 2

Pay electricity from bank.

Cue 3

Clear AP after partial bills.

Do this

Step-by-step

Open Payment vouchers

Accounting → Payment vouchers. Create PV with bank credit line and offset debit(s).

India example: Dr AP 2000 ₹6,500 · Cr Bank 1010.
Post and file proof

Post when bank payment is real (UTR/UPI). Keep bill reference in narration.

India example: UTR in narration · VB-12.
Check AP / GL

Vendor balance and GL 1010/2000 reflect the pay.

India example: AP down ₹6,500.

Tips

Petty cash pays are not PVs — use Petty cash module. · Gateway/OTA fees may be expense PVs or commission flows — follow SOP with CA.

Common mistakes

Crediting Bank in PV when cash left the petty tin — wrong cash ledger.

Staff training

Detailed examples

Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.

Example 1: PV pays vendor from HDFC

Setting

AP ₹6,500 due today.

Who is involved

Accountant

Dr AP · Cr Bank — narration carries VB number + UTR.

#	What staff do	What they should see
1	Payment vouchers → Dr AP · Cr 1010	Balanced PV.
2	Post after UPI/NEFT done	Bank left.
3	AP balance drops	Books match payment.

End result: Supplier paid on the ledger.

Pricing unlock

Which plans include Payment vouchers

Starter —

Growth —

Pro —

Business ✓

Full unlock matrix →

Accounting

Related Accounting

Accounts payable Accounts receivable ledger Balance sheet Bank account management Budget management Cash flow statement Chart of accounts Contra vouchers Cost centre management Expense management Financial year closing General ledger Journal vouchers Payment vouchers Petty cash Profit & loss statement Purchase management Receipt vouchers (GL) Supplier management Trial balance

Getting started map → Help Academy → Abbreviations → Features →