Accounting · Academy

What this section is

Accounts payable (A/P) in Accounting is the books-facing view of what you owe suppliers — driven mainly by Finance Vendor bills (open/partial/paid). Pay through Vendor bills or post a Payment voucher (Dr AP / Cr Bank). Distinct from meal-plan AP (American Plan).

In the owner dashboard

Open Accounts payable under Listing / Property after you claim a stay. Same vocabulary as Help Academy.

~9 min

Typical time to read this guide and complete the screen once for a small property.

Finance · Accounting

Double-entry books: COA, ledgers, vouchers, statements, budgets, cost centres, and Indian FY closing.

Help cues

When to use it

Cue 1

CA asks total AP outstanding.

Cue 2

Before paying Metro Linen — confirm balance.

Cue 3

Month-end AP schedule.

Do this

Step-by-step

Open Accounts payable

Accounting → Accounts payable. Read open/partial bills and totals.

India example: Metro Linen · ₹6,500 due 20 Oct.
Pay the bill

Use Finance → Vendor bills → Pay, or post PV: Dr AP · Cr Bank. Partial pays leave balance.

India example: Pay ₹4,000 · balance ₹2,500.
Tie to suppliers / purchases

Vendor master and PO/receipts feed the story — keep GSTIN on supplier for bills.

India example: PO → GRN → vendor bill → AP.

Tips

Do not double-count the same invoice as Expense and Vendor bill. · TDS on vendor payments — coordinate with Finance TDS / CA.

Common mistakes

Paying cash from petty float with no bill/PV — AP and cash both lie.

Staff training

Detailed examples

Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.

Example 1: AP schedule before paying linen vendor

Setting

Metro Linen ₹6,500 due · partial pay planned.

Who is involved

Accountant · Owner

AP hub shows the debt; pay on Vendor bill or PV.

#	What staff do	What they should see
1	Accounting → Accounts payable	Metro Linen open.
2	Pay ₹4,000 on vendor bill / PV	Balance ₹2,500.
3	Refresh AP	Partial status.

End result: Supplier paid on plan; AP honest.

Pricing unlock

Which plans include Accounts payable

Starter —

Growth —

Pro —

Business ✓

Full unlock matrix →

Accounting

Related Accounting

Accounts payable Accounts receivable ledger Balance sheet Bank account management Budget management Cash flow statement Chart of accounts Contra vouchers Cost centre management Expense management Financial year closing General ledger Journal vouchers Payment vouchers Petty cash Profit & loss statement Purchase management Receipt vouchers (GL) Supplier management Trial balance

Getting started map → Help Academy → Abbreviations → Features →