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Accounts receivable ledger
Use the AR ledger hub for guest, corporate, and travel-agent receivables and clear them with collections / receipt vouchers.
Accounting · Academy
What this section is
AR ledger is the Accounting hub for receivables: guest folio AR, corporate credit billing, and travel-agent balances. Ops detail lives under Finance → Accounts receivable / Credit billing; books clearance often uses Receipt vouchers (Dr Bank · Cr AR 1100) when you maintain full GL.
In the owner dashboard
Open Accounts receivable ledger under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~9 min
Typical time to read this guide and complete the screen once for a small property.
Finance · Accounting
Double-entry books: COA, ledgers, vouchers, statements, budgets, cost centres, and Indian FY closing.
Help cues
When to use it
Cue 1
Corporate Acme ₹48k open on books.
Cue 2
Agent commission/receivable review.
Cue 3
FY close — AR schedule for CA.
Do this
Step-by-step
-
Open AR ledger
Accounting → AR ledger. Jump to guest AR, corporate, or agents as linked.
India example: Corporate Acme · ₹48k. -
Collect in ops
Post payment on folio / chase company (Finance AR).
India example: UPI/bank on folio · AR ops clears. -
Reflect in GL if used
Post RV when your SOP posts guest receipts to books: Dr Bank · Cr AR.
India example: RV ₹50k · GL 1010 / 1100.
Tips
Ops AR aging (checkout-based) and GL AR must be reconciled periodically. · Deposits held are liabilities — not AR due.
Common mistakes
Writing off GL AR without fixing the folio — systems diverge forever.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Corporate Acme still ₹48k on AR hub
Setting
Credit stay checked out · net-30.
Who is involved
Accountant · Sales
AR ledger points to collection; RV mirrors books when used.
| # | What staff do | What they should see |
|---|---|---|
| 1 | AR ledger → corporate Acme | ₹48k open. |
| 2 | Chase / collect on folio | Ops AR moves. |
| 3 | Post RV if books SOP requires | GL AR clears. |
Pricing unlock
Which plans include Accounts receivable ledger
Ready to set this up?
Claim your listing, open Accounts receivable ledger in the owner dashboard, then continue Setup order.