Accounting · Academy

What this section is

Purchases in Accounting is the hub toward purchase orders and goods receipts for the property. Typical chain: PO → receive (stock) → vendor bill (GST input) → payment (AP/PV). Deep Inventory procurement screens may own the detailed PO/GRN — this hub keeps books staff oriented.

In the owner dashboard

Open Purchase management under Listing / Property after you claim a stay. Same vocabulary as Help Academy.

~8 min

Typical time to read this guide and complete the screen once for a small property.

Finance · Accounting

Double-entry books: COA, ledgers, vouchers, statements, budgets, cost centres, and Indian FY closing.

Help cues

When to use it

Cue 1

Order 40 towels on PO.

Cue 2

Receive goods into MAIN store.

Cue 3

Link receipt to vendor bill.

Do this

Step-by-step

Open Purchases

Accounting → Purchases. Follow links to PO / receipt tools used by the property.

India example: PO 40 towels → receive → stock +40.
Complete receive

Post GRN/receive so stock and bill matching can proceed.

India example: GRN posted · short-ship noted.
Bill and pay

Raise/match vendor bill → AP → PV/pay.

India example: Bill matches GRN · pay on due date.

Tips

Suppliers master (GSTIN) should exist before the first PO. · Inventory Academy covers GRN/PO detail — use both lenses.

Common mistakes

Paying a vendor with no PO/receive trail for stock items.

Staff training

Detailed examples

Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.

Example 1: PO towels → receive → bill

Setting

MAIN store short on towels.

Who is involved

Storekeeper · Accountant

Purchases hub orients books; Inventory owns stock detail.

#	What staff do	What they should see
1	Purchases → raise/receive PO 40 towels	Stock +40.
2	Vendor bill against receipt	AP created.
3	Pay on due date	AP clears.

End result: Stock and AP stay linked.

Pricing unlock

Which plans include Purchase management

Starter —

Growth —

Pro —

Business ✓

Full unlock matrix →

Accounting

Related Accounting

Accounts payable Accounts receivable ledger Balance sheet Bank account management Budget management Cash flow statement Chart of accounts Contra vouchers Cost centre management Expense management Financial year closing General ledger Journal vouchers Payment vouchers Petty cash Profit & loss statement Purchase management Receipt vouchers (GL) Supplier management Trial balance

Getting started map → Help Academy → Abbreviations → Features →