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Chart of accounts
Know the GL code list (assets, liabilities, income, expenses, equity) and add property-specific accounts that vouchers and reports will use.
Accounting · Academy
What this section is
Chart of accounts (COA) is the list of GL (General Ledger) codes for the property: assets (cash/bank/AR), liabilities (AP), income (room/F&B), expenses (payroll/utilities), and equity. Seeded defaults appear on first use; add local codes (banquet income, OTA commission expense) before posting vouchers. Every JV/PV/RV/CV line must pick a COA code.
In the owner dashboard
Open Chart of accounts under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~10 min
Typical time to read this guide and complete the screen once for a small property.
Finance · Accounting
Double-entry books: COA, ledgers, vouchers, statements, budgets, cost centres, and Indian FY closing.
Help cues
When to use it
Cue 1
Go-live books setup before first journal.
Cue 2
New banquet income head needed.
Cue 3
CA asks which code is Bank current.
Do this
Step-by-step
-
Open Chart of accounts
Accounting → Chart of accounts. Review seeded codes (e.g. 1010 Bank, 4000 Room revenue, 5100 Payroll).
India example: 1010 Bank current · 1100 AR · 2000 AP. -
Add a local account
Create code, name, and type. Do not reuse codes casually after postings exist.
India example: 4200 Banquet income · Income type. -
Use on vouchers
Post a test JV/PV using the new code; confirm it appears in General ledger / Trial balance.
India example: JV credits 4200 · shows on GL filter.
Tips
Agree the COA with your CA once — renaming mid-year confuses Trial balance history. · Finance ops screens (folios, expenses) are not a substitute for posting into these GL codes.
Common mistakes
Posting everything to “misc expense” — departmental and statutory reports become useless.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Add banquet income code before wedding season
Setting
Kochi property · CA approved code 4200.
Who is involved
Accountant Meera
COA first — vouchers cannot invent codes at the desk.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Accounting → Chart of accounts → add 4200 Banquet income | Income account saved. |
| 2 | Post a small test JV credit 4200 | GL shows the code. |
| 3 | Train banquet cashier on the code name | Season ready. |
Pricing unlock
Which plans include Chart of accounts
Ready to set this up?
Claim your listing, open Chart of accounts in the owner dashboard, then continue Setup order.