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Expense management
Use the Accounting expenses hub for operating costs destined for books — alongside petty cash and payment vouchers — distinct from guest folio charges.
Accounting · Academy
What this section is
GL expenses hub points books staff to operating expense capture (often the same Finance Expenses register) plus petty cash for small cash and PV for bank payments/accruals. Tag cost centres where used. Guest room charges never belong here.
In the owner dashboard
Open Expense management under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~8 min
Typical time to read this guide and complete the screen once for a small property.
Finance · Accounting
Double-entry books: COA, ledgers, vouchers, statements, budgets, cost centres, and Indian FY closing.
Help cues
When to use it
Cue 1
Electricity ₹12,400 paid from bank.
Cue 2
Repairs accrued before invoice arrives (JV).
Cue 3
Month-end expense completeness for GL P&L.
Do this
Step-by-step
-
Open GL expenses hub
Accounting → Expenses. Choose Expenses register, Petty cash, or Payment vouchers per SOP.
India example: Electricity → Expense + PV from bank. -
Post with proof
Amount, category/GL, method, receipt. Cost centre HK/FNB/FRONT when relevant.
India example: HK chemicals · petty cash · FRONT cost centre no. -
Confirm on GL / P&L
Posted lines feed expense accounts and Accounting P&L.
India example: 5100/5xxx shows the hit.
Tips
Finance → Expenses is the common capture screen; this hub is the books entry point. · Vendor bills with due dates prefer AP — not a simple expense — when partial pay matters.
Common mistakes
Expensing a guest laundry charge that should be on the folio.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Books path for electricity payment
Setting
₹12,400 UPI to KSEB.
Who is involved
Accountant
Hub chooses Expense/PV/petty — guest folio is wrong place.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Accounting → Expenses hub | Paths listed. |
| 2 | Log expense + bank PV per SOP | GL expense + bank credit. |
| 3 | Confirm on P&L (GL) | Cost visible. |
Pricing unlock
Which plans include Expense management
Ready to set this up?
Claim your listing, open Expense management in the owner dashboard, then continue Setup order.