Accounting · Academy

What this section is

General ledger (GL) shows posted debit/credit lines from Journal, Payment, Receipt, and Contra vouchers. Filter by account (e.g. 1010 Bank) and period to reconcile statements or prove a balance before Trial balance / FY close. Draft vouchers do not appear until Posted.

In the owner dashboard

Open General ledger under Listing / Property after you claim a stay. Same vocabulary as Help Academy.

~9 min

Typical time to read this guide and complete the screen once for a small property.

Finance · Accounting

Double-entry books: COA, ledgers, vouchers, statements, budgets, cost centres, and Indian FY closing.

Help cues

When to use it

Cue 1

Reconcile HDFC statement to 1010.

Cue 2

Prove room revenue credits in October.

Cue 3

Find which PV paid a vendor bill.

Do this

Step-by-step

Open General ledger

Accounting → General ledger. Set account and date range.

India example: 4000 · Oct → room revenue credits.
Trace a line to its voucher

Open the source JV/PV/RV/CV if the UI links it; confirm narration and opposite line.

India example: RV clears AR 1100 · Dr Bank 1010.
Fix at source

Wrong amount → void/correct voucher (per SOP), do not invent a silent GL edit.

India example: Wrong PV → void · repost correct PV.

Tips

Empty GL usually means vouchers were never Posted — check draft list. · Ops Billing reports ≠ GL until someone posts books entries.

Common mistakes

Comparing GL to cash register float without excluding contra/float-only moves.

Staff training

Detailed examples

Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.

Example 1: Trace October room revenue on 4000

Setting

Month-end · prove credits exist.

Who is involved

Accountant

GL is the proof. Empty usually means unposted vouchers.

#	What staff do	What they should see
1	General ledger → account 4000 · October	Credit lines listed.
2	Open one source voucher	Narration makes sense.
3	If empty, find draft vouchers to post	Activity appears.

End result: Revenue story backed by posted lines.

Pricing unlock

Which plans include General ledger

Starter —

Growth —

Pro —

Business ✓

Full unlock matrix →

Accounting

Related Accounting

Accounts payable Accounts receivable ledger Balance sheet Bank account management Budget management Cash flow statement Chart of accounts Contra vouchers Cost centre management Expense management Financial year closing General ledger Journal vouchers Payment vouchers Petty cash Profit & loss statement Purchase management Receipt vouchers (GL) Supplier management Trial balance

Getting started map → Help Academy → Abbreviations → Features →