FindMyStay.in
Vendors
Keep a supplier directory (contact, category, GSTIN) ready for purchase orders and vendor bills.
Operations · Academy
What this section is
Vendors are the suppliers you buy supplies from — linen houses, chemical distributors, local kirana for odds and ends. A clean vendor master makes POs (Purchase Orders) and Finance payments faster and GST-compliant.
In the owner dashboard
Open Vendors under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~7 min
Typical time to read this guide and complete the screen once for a small property.
Operations · Supplies (quick)
Light ops stock for linen and toiletries: items, vendors, and purchase orders (PO) without the full Inventory suite.
Help cues
When to use it
Cue 1
Onboarding Metro Linen as towel supplier.
Cue 2
PO screen needs a vendor pick-list.
Cue 3
Accounts asks for supplier GSTIN on a bill.
Do this
Step-by-step
-
Open Vendors
Operations → Supplies (quick) → Vendors. Add or edit supplier records. Filter by active/inactive or category chips.
India example: Metro Linen · category linen · phone · GSTIN 32… -
Capture tax and contact fields
Legal name as on invoice, GSTIN when registered, phone/WhatsApp for chase-ups, category (linen / cleaning / F&B…).
India example: GSTIN matches the tax invoice Meera will pay next week. -
Use on Purchase orders
When creating a PO, pick this vendor — do not type free-text supplier names that never match bills.
India example: PO → vendor Metro Linen · 40 bath towels.
Tips
One vendor record per legal entity — duplicates break spend reports. · Mark inactive vendors you no longer use instead of deleting history. · Watch the With GSTIN KPI — close gaps before month-end bills pile up.
Common mistakes
Paying a bill for a GSTIN that was never saved on the vendor — Finance rework every month. · Creating “Metro Linen 2” because the first record was incomplete — merge by editing the original.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Add Metro Linen with GSTIN
Setting
New towel supplier · first PO this week.
Who is involved
Owner · Accountant Meera
Vendor GSTIN (Goods and Services Tax Identification Number) must match the tax invoice or Finance rejects the bill.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Vendors → add Metro Linen · GSTIN · phone | Supplier ready. |
| 2 | Create PO picking Metro Linen | No free-text supplier. |
| 3 | Show Meera the vendor card matches invoice draft | Payment path clear. |
Pricing unlock
Which plans include Vendors
Ready to set this up?
Claim your listing, open Vendors in the owner dashboard, then continue Setup order.