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Purchase orders
Create a PO (Purchase Order), mark it ordered, receive goods into Stock & supplies, and optionally create a payable vendor bill.
Operations · Academy
What this section is
Purchase orders document what you asked a vendor to supply. Flow: draft PO → mark ordered → receive (stock increases) → bill/pay via Finance as your process requires. This is the Operations quick PO — deeper Inventory procurement (requisitions, multi-store GRN) lives under Inventory when you need it.
In the owner dashboard
Open Purchase orders under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~10 min
Typical time to read this guide and complete the screen once for a small property.
Operations · Supplies (quick)
Light ops stock for linen and toiletries: items, vendors, and purchase orders (PO) without the full Inventory suite.
Help cues
When to use it
Cue 1
Low-stock alert on towels or shampoo.
Cue 2
Owner approves a linen top-up before wedding week.
Cue 3
Goods arrived — need to receive against the PO.
Do this
Step-by-step
-
Open Purchase orders
Operations → Supplies (quick) → Purchase orders. Create PO: vendor, lines (item + qty + rate), expected date, notes.
India example: PO Metro Linen · 40 bath towels · ₹120 each · expected 14 Oct. -
Mark ordered
After you place the order (call/WhatsApp/email), mark Ordered so the team knows it is in flight — not still a draft.
India example: WhatsApp confirmation from vendor · status Ordered. -
Receive into stock
When goods arrive, open the PO and receive. On-hand in Stock & supplies should rise. Raise/link a vendor bill for Finance if offered.
India example: Receive 40 towels · stock +40 · bill ₹4,800 + GST as applicable.
Tips
Partial receive when the vendor splits delivery — do not fake a full receive. · Cancel POs you will never get; open ordered POs confuse month-end. · Use status chips and Overdue KPI to chase late deliveries.
Common mistakes
Receiving stock with no PO “because it was urgent” every time — then nobody can explain spend. · Leaving drafts forever — either mark Ordered or cancel.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: PO for 40 towels — order, receive, stock up
Setting
Reorder flag on bath towels · wedding week in 5 days.
Who is involved
HK · Owner
PO (Purchase Order) → Ordered → Receive is the only path that keeps stock and spend aligned.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Purchase orders → create · Metro Linen · 40 towels | Draft PO. |
| 2 | Mark Ordered after vendor confirms | In flight. |
| 3 | Receive 40 · confirm Stock & supplies +40 · bill note ₹4,800 + GST | Cupboard full; Finance has a trail. |
Pricing unlock
Which plans include Purchase orders
Ready to set this up?
Claim your listing, open Purchase orders in the owner dashboard, then continue Setup order.