Inventory · Academy

What this section is

Stock issue reduces store on-hand because the items are going into use (HK carts, kitchen line, engineering). It is not a transfer to another warehouse — use Stock transfer when the destination is still a store location with its own qty.

In the owner dashboard

Open Stock issue under Listing / Property after you claim a stay. Same vocabulary as Help Academy.

~9 min

Typical time to read this guide and complete the screen once for a small property.

Inventory · Stock movements

Move stock with audit trails: GRN (Goods Receipt Note), issue, transfer between stores, and adjustments.

Help cues

When to use it

Cue 1

HK asks for 24 shampoo for Floor 2.

Cue 2

Kitchen needs chemicals/disposables from MAIN (if not using kitchen-specific issue).

Cue 3

Engineering draws bulbs/spares for repairs.

Do this

Step-by-step

Open Stock issue

Inventory → Issue. Pick item, from-store, quantity, and department. Add reason/reference for the audit trail.

India example: From MAIN · 24 shampoo · Housekeeping · ref HK-weekly-12.
Issue only what left the shelf

Physical hand-over and system issue together. No “we’ll update later” during rush — that is how shrinkage hides.

India example: Cart loaded · issue posted · MAIN −24.
Review consumption patterns

Use Recent issues and top departments. Repeated large issues without occupancy change → waste or pilferage; reorder from Dashboard alerts.

India example: Shampoo issue doubles with same occupancy → check par & leakage.

Tips

HK par lists make issue quantities predictable. · If HK has its own store qty, transfer MAIN→HK first, then issue from HK to floors if that is your SOP. · Tap a department chip on the form to fill the destination quickly.

Common mistakes

Issuing from the wrong store — negative or nonsense qty on MAIN while HK shelf is full. · Using Issue when stock is only moving MAIN→KIT — that should be a Transfer.

Staff training

Detailed examples

Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.

Example 1: Issue 24 shampoo to HK Floor 2

Setting

Morning HK par refill before arrivals.

Who is involved

Meera · HK attendant

Hand-over and issue posting happen together.

#	What staff do	What they should see
1	Stock issue → MAIN · 24 SHAM-30 · HK Floor 2	Lines entered.
2	Physical cart loaded · post issue	MAIN −24.
3	Dashboard low-stock check	Reorder if needed.

End result: Rooms can be amenitised; store qty honest.

Pricing unlock

Which plans include Stock issue

Starter —

Growth —

Pro ✓

Business ✓

Full unlock matrix →

Inventory

Related Inventory

Batch & expiry tracking Consumption & wastage Goods receipt note (GRN) Inventory dashboard Inventory valuation Item master Physical stock verification Purchase invoice matching Purchase order management Purchase requisition Stock adjustment Stock issue Stock reorder Stock transfer Store / warehouse management

Getting started map → Help Academy → Abbreviations → Features →