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Goods receipt note (GRN)
Receive supplier goods with quantity, inspection, and supplier/PO reference — then post so store qty increases.
Inventory · Academy
What this section is
GRN (Goods Receipt Note) records what actually arrived. Match against the PO when you have one; note short supply, damage, lot/expiry when relevant. Posting the GRN updates the receiving store (usually MAIN).
In the owner dashboard
Open Goods receipt note (GRN) under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~11 min
Typical time to read this guide and complete the screen once for a small property.
Inventory · Stock movements
Move stock with audit trails: GRN (Goods Receipt Note), issue, transfer between stores, and adjustments.
Help cues
When to use it
Cue 1
Vendor van at the gate with linen/chemicals.
Cue 2
Partial delivery against an open PO.
Cue 3
Food items with batch/expiry to capture.
Do this
Step-by-step
-
Open Goods receipt (GRN)
Inventory → Stock movements → Goods receipt (GRN). Create GRN linked to PO/vendor when possible.
India example: GRN against Metro Linen PO · 40 bath towels. -
Inspect and enter accepted qty
Count, check quality, enter accepted qty (and reject/damage notes). Add lot + expiry for perishables if your screen supports it.
India example: Accept 40 · lot noted · store MAIN. -
Post the GRN
Post/confirm so on-hand rises. Chase Finance invoice matching later in Procurement — do not skip posting because “bill not here yet”.
India example: Post GRN · MAIN towels +40 · Dashboard updated.
Tips
Never post more than physically accepted to “match the PO” — short-ship honestly. · Keep supplier delivery challan number on the GRN for disputes.
Common mistakes
Putting goods on the shelf with no GRN — stock and purchase books never meet.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: GRN 40 towels against PO — short-ship honesty
Setting
PO 40 · vendor brings 38 usable · 2 stained.
Who is involved
Meera
Accept what is good. Do not post 40 to “close the PO nicely”.
| # | What staff do | What they should see |
|---|---|---|
| 1 | GRN linked to PO · count 38 good | Accepted qty 38. |
| 2 | Note 2 rejected · store MAIN | Challan ref saved. |
| 3 | Post GRN | MAIN +38 · PO remainder visible for chase. |
Pricing unlock
Which plans include Goods receipt note (GRN)
Ready to set this up?
Claim your listing, open Goods receipt note (GRN) in the owner dashboard, then continue Setup order.