FindMyStay.in
Purchase order management
Create and manage inventory POs (Purchase Orders) to vendors — then receive via GRN and match invoices.
Inventory · Academy
What this section is
Inventory Purchase orders commit quantities and rates to a supplier for stock items. Mark ordered when the vendor confirms. Receive with GRN (Stock movements), not by “receiving” only on this screen if your process separates them. Distinct from Operations → Supplies (quick) → Purchase orders for light HK buys.
In the owner dashboard
Open Purchase order management under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~10 min
Typical time to read this guide and complete the screen once for a small property.
Inventory · Procurement
Buy stock properly: reorder suggestions, purchase requisitions (PR), inventory POs, and three-way invoice matching.
Help cues
When to use it
Cue 1
Approved PR ready to order.
Cue 2
Reorder list converted to a vendor PO.
Cue 3
Chasing a vendor on an overdue ordered PO.
Do this
Step-by-step
-
Open Inventory Purchase orders
Inventory → Procurement → Purchase orders. Create PO from PR or scratch: vendor, SKU lines, rates, expected date.
India example: PO Metro Linen · 40 towels · ₹120 · expected Friday. -
Mark ordered
After WhatsApp/email/call confirmation, mark Ordered so Reorder/Dashboard know stock is in flight.
India example: Vendor confirms · status Ordered. -
Receive and close the loop
When goods arrive: GRN against this PO · Post. Then Invoice matching when the bill comes. Cancel stale POs you will never get.
India example: GRN 40 · match bill · PO complete.
Tips
Rates on PO should match quotation; GST as agreed with vendor/Finance. · Partial deliveries: multiple GRNs against one PO — do not force one fake full receive.
Common mistakes
Marking Ordered but never GRN’ing when stock arrives — MAIN stays empty on paper while shelves fill.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: PO Metro Linen — order then GRN
Setting
Approved PR for 40 towels · vendor ready.
Who is involved
Meera
Ordered is not received. GRN posts the stock.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Inventory PO → Metro Linen 40 towels · mark Ordered | In flight. |
| 2 | Goods arrive → GRN against PO · Post | MAIN +40. |
| 3 | Leave bill for Invoice matching | Procurement loop almost closed. |
Pricing unlock
Which plans include Purchase order management
Ready to set this up?
Claim your listing, open Purchase order management in the owner dashboard, then continue Setup order.