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Batch & expiry tracking
Track lot numbers and expiry dates so stock is rotated FEFO and near-expiry is used or written off in time.
Inventory · Academy
What this section is
Batch & expiry records lot/batch codes and use-by dates on perishable or regulated stock (dairy, chemicals, some F&B). Issue older lots first — FEFO (First Expiry, First Out). Capture lots on GRN when goods arrive.
In the owner dashboard
Open Batch & expiry tracking under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~9 min
Typical time to read this guide and complete the screen once for a small property.
Inventory · Control & valuation
Keep stock honest: batch/expiry, physical counts, valuation method, and consumption & wastage analytics.
Help cues
When to use it
Cue 1
Milk/yoghurt delivery with lot M-12.
Cue 2
Cleaning chemical with expiry in 30 days.
Cue 3
Weekly “expires in 7 days” sweep.
Do this
Step-by-step
-
Open Batch & expiry
Inventory → Batches. Read Expired / ≤30 days KPIs, then tap a card to filter the register.
India example: Soon · 3 lots · use dairy first this week. -
Add or receive with lot data
Use Add batch after a delivery, or capture lot + expiry on GRN for perishables. Without lot data, FEFO cannot work.
India example: Milk · LOT-M-12 · expiry 17 Oct · KIT · 12 L · ₹58. -
Rotate and write off
Issue/transfer nearest expiry first. Expired stock → Adjustments or F&B wastage with reason — never serve.
India example: Expired chemicals → adjust write-off · dispose per SOP.
Tips
Shelf labels should match system lot codes. · Engineering paints/chemicals also expire — not only kitchen. · Tap the same KPI card again (or Clear filter) to return to the full register.
Common mistakes
Using newest stock from the front of the shelf while old lots expire in the back. · Leaving expired lots in “OK” qty on hand — balance sheet and FSSAI both suffer.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Use milk lot M-12 before it expires
Setting
Batch screen shows milk expires in 5 days · newer lot also in MAIN.
Who is involved
Meera · Kitchen
FEFO: old lot out first — even if the new crate is easier to reach.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Batch & expiry → filter milk near expiry | M-12 in 5 days. |
| 2 | Transfer/issue M-12 to KIT first | Kitchen uses old lot. |
| 3 | Keep newer lot behind on shelf | No surprise expiry write-off. |
Pricing unlock
Which plans include Batch & expiry tracking
Ready to set this up?
Claim your listing, open Batch & expiry tracking in the owner dashboard, then continue Setup order.