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Staff advances
Issue salary advances, post partial recoveries, and let payroll auto-recover up to 25% of basic against open balances.
People · Academy
What this section is
Salary advances record money given before payday. Create: employee, date, amount ₹, notes → ADV-yymmdd-###, status open. Register shows amount / recovered / balance. Post partial recoveries anytime; statuses: open, partial, settled, void. On payroll generation, recovery can take min(remaining balance, 25% of basic) from the oldest open advances. This is not Accounting petty cash — different screen.
In the owner dashboard
Open Staff advances under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~9 min
Typical time to read this guide and complete the screen once for a small property.
People · Payroll
Pay staff correctly: payroll runs, overtime approvals, and salary advance recovery.
Help cues
When to use it
Cue 1
Staff emergency — ₹5,000 mid-month.
Cue 2
Recover ₹1,250 from September pay.
Cue 3
Close a settled advance before exit clearance.
Do this
Step-by-step
-
Issue an advance
People → Salary advances → new: employee, date, amount, notes → open ADV-…
India example: ADV-251012-001 · ₹5,000 · medical. -
Recover manually or via payroll
Post a recovery amount on open/partial rows, or let the next payroll run recover (cap 25% basic).
India example: Recover ₹1,250 · balance ₹3,750 · partial. -
Settle before exit
On resignation, recover remaining balance or void with a documented reason — do not leave open advances on exited staff.
India example: Final pay recovers last ₹3,750 · settled.
Tips
Cap informal advances — many small opens confuse month-end. · Tell the employee the recovery plan when issuing cash.
Common mistakes
Logging advances only in WhatsApp — payroll cannot recover what is not on this register.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: ₹5,000 advance — recover ₹1,250 from Sep pay
Setting
Mid-September medical emergency for HK Ravi.
Who is involved
Owner · Ravi
Issue on Salary advances (not petty cash). Tell Ravi recovery is ₹1,250/month via payroll cap.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Salary advances → ₹5,000 · notes medical | ADV-… open. |
| 2 | Sep payroll generate | Recovery up to 25% basic on slip. |
| 3 | Register shows partial · balance reduced | Honest remaining. |
Pricing unlock
Which plans include Staff advances
Ready to set this up?
Claim your listing, open Staff advances in the owner dashboard, then continue Setup order.