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Overtime management
Record extra hours with a rate multiplier, approve or reject them, and ensure only approved OT lands in the payroll run.
People · Academy
What this section is
Overtime captures extra hours beyond the roster. Log employee, work date, hours (0.25–24), rate multiplier (1× / 1.5× / 2× / 2.5×), and reason → pending. Approve or Reject pending rows. Payroll generation pays approved OT in the period using the stored multiplier against an hourly rate derived from basic÷208. Rejected OT must not be paid informally in cash without a record.
In the owner dashboard
Open Overtime management under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~9 min
Typical time to read this guide and complete the screen once for a small property.
People · Payroll
Pay staff correctly: payroll runs, overtime approvals, and salary advance recovery.
Help cues
When to use it
Cue 1
Banquet ran 4 hours past shift.
Cue 2
Night audit coverage when colleague on leave.
Cue 3
Owner reviews OT before payroll finalize.
Do this
Step-by-step
-
Record OT
People → Overtime → add: employee, date, hours, multiplier, reason → pending.
India example: 4h banquet · 1.5× · 12 Oct. -
Approve or reject
Manager decides pending rows. Only approved rows feed payroll.
India example: Approve · ready for Sep run. -
Tie to payroll
When creating the payroll period, confirm OT dates fall inside start/end.
India example: OT 12 Oct inside 1–31 Oct run.
Tips
Prefer 1.5× as the default hotel OT rate unless policy says otherwise. · Cross-check Attendance present that day — OT with absent looks odd.
Common mistakes
Paying cash OT and never approving the row — payroll and labour records diverge.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Approve 4h banquet OT at 1.5×
Setting
Saturday banquet ended 23:00 · FO stayed.
Who is involved
Banquet captain · Owner
Without an approved OT row, payroll will not pay the hours — cash side-deals break records.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Overtime → add 4h · 1.5× · reason banquet | Pending. |
| 2 | Approve | Ready for period run. |
| 3 | Confirm work date inside next payroll period | Will appear on slip. |
Pricing unlock
Which plans include Overtime management
Ready to set this up?
Claim your listing, open Overtime management in the owner dashboard, then continue Setup order.