FindMyStay.in
Employee document management
Register employment documents (contract, ID proof, offer, certificate) with reference numbers and validity dates.
People · Academy
What this section is
Employee documents is a register of HR paperwork metadata: type (contract / id_proof / offer / certificate / other), title, issued/expires, reference number, file path or URL, notes. Use it for offer letters, Aadhaar/PAN references, and training certificates (e.g. FSSAI hygiene). Store only what policy allows — prefer references over dumping full ID scans into free-text notes.
In the owner dashboard
Open Employee document management under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~8 min
Typical time to read this guide and complete the screen once for a small property.
People · Workforce
Run the hotel team: employees, attendance, duty roster, leave, documents, training, and performance.
Help cues
When to use it
Cue 1
New joiner — file offer + ID proof refs.
Cue 2
Hygiene certificate expiry approaching.
Cue 3
Labour inspection asks for contract register.
Do this
Step-by-step
-
Open Documents
People → Documents. Scan the register by employee.
India example: EMP-014 · offer letter · ref OL-2025-014. -
Add a record
Employee, doc type, title, issued/expires, reference, file URL/path, notes → save.
India example: id_proof · Aadhaar last-4 noted · no full number in notes. -
Watch expiries
Filter mentally for blank or near expiry dates on certificates / visas.
India example: FSSAI hygiene · valid until 31 Mar.
Tips
Link the same file path your shared drive / vault uses so desk staff can find it. · Passport/visa for foreign staff often sit both here and on the Employees foreign-docs fields.
Common mistakes
Pasting full Aadhaar numbers into notes — use masked refs per your privacy SOP.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: File offer letter + masked Aadhaar ref for EMP-014
Setting
Day-2 onboarding checklist.
Who is involved
Priya
Labour or brand audit may ask for contracts. Register metadata with a vault path — not full Aadhaar in notes.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Documents → add offer · ref OL-2025-014 · file path | Offer on register. |
| 2 | Add id_proof · Aadhaar last-4 only | Masked ref saved. |
| 3 | Scan expiries column | No surprise blanks on certs. |
Pricing unlock
Which plans include Employee document management
Ready to set this up?
Claim your listing, open Employee document management in the owner dashboard, then continue Setup order.