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Employee management
Create and maintain employee master records with department, role, salary, bank, and Indian statutory IDs (PAN, Aadhaar, UAN, PF, ESI).
People · Academy
What this section is
Employees is the staff master for the property. Every attendance punch, roster slot, leave balance, overtime, advance, and payslip hangs off an employee row. Capture code, name, contact, department / role / designation, date of joining (DOJ), employment type and status, basic salary (₹/month), and bank details (IFSC, account, UPI). Indian statutory fields: PAN, Aadhaar, UAN (Universal Account Number for EPF), PF, and ESI numbers. New hires seed leave balances (casual / sick / earned).
In the owner dashboard
Open Employee management under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~12 min
Typical time to read this guide and complete the screen once for a small property.
People · Workforce
Run the hotel team: employees, attendance, duty roster, leave, documents, training, and performance.
Help cues
When to use it
Cue 1
Onboarding a new receptionist or housekeeper.
Cue 2
Updating bank IFSC before the next payroll NEFT.
Cue 3
HR audit asks for UAN / ESI completeness.
Do this
Step-by-step
-
Open Add employee wizard
People → Workforce → Employees → Add employee. Work through Identity → Role & pay → IDs → Bank & emergency → Review.
India example: EMP-014 · Ananya · Front desk · Night auditor · DOJ 01 Apr. -
Fill employment + pay
On Role & pay: department, role, designation, DOJ/probation, type, status, and basic salary ₹/month. On Bank: IFSC / account / UPI for salary credit.
India example: Basic ₹22,000 · HDFC · IFSC HDFC0001234. -
Save statutory IDs then Review
Enter PAN, Aadhaar, UAN, PF, ESI when available (or passport/visa for foreign staff). Review the summary and Save — leave balances seed for the year.
India example: UAN filled · ESI applicable · Save → appears on Active register.
Tips
Keep status Active only for people who should appear in attendance / payroll picks. · Basic salary here drives payroll generation — update before the period run, not after finalize. · Watch Missing bank and Visa KPIs before month-end. · Use the wizard for new hires; Edit on the register for corrections.
Common mistakes
Skipping bank IFSC then wondering why NEFT batches fail — fix the master first. · Leaving leavers as Active — they keep appearing on attendance and roster picks.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Onboard night auditor Ananya before festival week
Setting
Seaside Heritage, Fort Kochi · 22 rooms · festival arrivals next Saturday.
Who is involved
Owner Ananya Menon · HR desk Priya
A night auditor starts Monday. Without an Employees row, she cannot appear on roster, attendance, or payroll.
Priya captures EMP code, FO department, basic ₹22,000, HDFC IFSC, and UAN/PAN so statutory files stay complete.
| # | What staff do | What they should see |
|---|---|---|
| 1 | People → Employees → Add · EMP-014 Ananya · Front desk · Night auditor · DOJ Monday | Row saved · leave balances seeded. |
| 2 | Enter basic ₹22,000 · bank IFSC · UAN/PAN | Master ready for roster and pay. |
| 3 | Set status Active | Ananya appears in Attendance / Roster pickers. |
Pricing unlock
Which plans include Employee management
Ready to set this up?
Claim your listing, open Employee management in the owner dashboard, then continue Setup order.