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Event staff allocation
Assign coordinators, banquet service, kitchen, and security to a function — linked to HR employees or named agency staff.
Events · Academy
What this section is
Event staff allocates people to a booking (quoted / contracted / confirmed). Choose an HR employee when possible, or type a manual name for agency stewards. Roles: coordinator, banquet service, kitchen, security. Set shift times and notes. Cross-check with People → Duty roster for hotel staff and with the BEO for headcount.
In the owner dashboard
Open Event staff allocation under Listing / Property after you claim a stay. Same vocabulary as Help Academy.
~8 min
Typical time to read this guide and complete the screen once for a small property.
Events · Event ops
Deliver the day: allocate banquet resources and assign event staff against the BEO.
Help cues
When to use it
Cue 1
Confirm stewards two days before wedding.
Cue 2
Assign duty manager / coordinator.
Cue 3
Agency security for lawn barat.
Do this
Step-by-step
-
Open Event staff
Events → Event staff. Pick the booking.
India example: Sharma wedding · 18 Oct. -
Assign people
Employee or manual name, role, shift start/end, notes → save.
India example: Banquet service · 16:00–23:00 · 8 stewards. -
Align roster
Hotel employees should also appear on Duty roster for that day when they are on property shifts.
India example: FO coordinator rostered night + event assignment.
Tips
Prefer HR-linked names for payroll OT later. · Put agency contacts in notes for the coordinator.
Common mistakes
Only WhatsApp steward lists — Event staff empty → no audit trail.
Staff training
Detailed examples
Full India-hotel scenarios — same structure as Help Academy. Follow on the live screen with your team.
Example 1: Assign coordinator + stewards for wedding night
Setting
18 Oct · service 16:00–23:00.
Who is involved
Meera · HR-linked stewards
Link hotel employees when possible so OT can follow; agency names in notes.
| # | What staff do | What they should see |
|---|---|---|
| 1 | Event staff → Sharma booking · coordinator from Employees | Assignment saved. |
| 2 | Add banquet service rows · shift times | Headcount clear. |
| 3 | Align Duty roster for hotel staff | People + Events agree. |
Pricing unlock
Which plans include Event staff allocation
Ready to set this up?
Claim your listing, open Event staff allocation in the owner dashboard, then continue Setup order.